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Read the related machinery guide and compare specifications before requesting a quotation.
Open guideQuote preparation
Packaging machinery quote information for form fill seal projects
Prepare the right details before requesting a machinery quote so the shortlist reflects your product, pack, speed and factory layout.
Specification focus
Keep the machine choice tied to the product and pack.
Good quotations depend on accurate production data. Product samples, pack drawings and utilities reduce guesswork.
Product information
Share product type, flow behaviour, density or viscosity, dose size, sample availability and any issues such as dust, drips or bridging.
Pack information
Confirm bag dimensions, seal type, film material, roll width, print registration, coding and any special features such as tear notch or gusset.
Line information
Provide target output, available voltage and air, footprint limits, upstream feed, downstream conveyors, inspection and operator access needs.
Buyer questions
Quote preparation FAQs
Can I get a quote without final film details?
You can start the discussion, but final machine selection usually needs film and pack dimensions.
Why are product samples useful?
Samples help check flow, dosing, dust, viscosity or settling before a machine is specified.
How do I speed up a quote?
Send product, fill weight, pack size, film details, output target, utilities and photos of the existing production area.
Need a quote?
Send product, pack size, film and output target.
Quotation brief
A useful VFFS quotation starts with the product, accepted pack and complete line boundary
Describe the product in the condition the machine must handle
Provide the product name together with the variables that change dosing or sealing. For powders, include bulk-density range, flow, dust, aeration and moisture sensitivity. For granules or pieces, include particle-size range, fragility, sticking and target weight or count. For liquids and pastes, include viscosity or flow description, temperature, particulates, foaming, separation and cleaning requirements. A representative sample is normally more useful than a product name alone.
Define the finished pack and reel material
Send a dimensioned filled-pack drawing, approved sample where available, and production-intent film information. Include finished width, length and depth or gusset, seal widths, target fill, headspace, tear features, code area, artwork repeat, registration mark, film structure, reel width, core, maximum reel diameter and unwind direction. State which dimensions or visual features are critical for acceptance.
State accepted output rather than a headline cycle rate
Define the required accepted packs per minute or hour and how rejects, planned stops and normal events are treated. Dosing time, product-clear time, bag length, seal dwell, coding, inspection, reject confirmation and downstream handling can all limit the line. If the process has a batch pattern, include refill, recipe change, reel change and cleaning time so the proposal can be assessed against the real production day.
Set the system boundary and site responsibility
Identify who supplies bulk-product transfer, feeder, platform, filler, bagger, coder, checkweigher, metal detector, reject equipment, conveyors, accumulation and finished-pack handling. Provide line elevations, floor plan, product-feed height, available voltage, phase and frequency, compressed air, extraction, drainage, network requirements and access restrictions. A clear boundary reduces missing interfaces and duplicated equipment.
Agree the evidence needed for approval
State sample-trial, factory acceptance and site acceptance requirements before the quotation is finalised. Define dose, dimensions, registration, seal integrity, cut, code, inspection, rejects, accepted output and retained records. Separate results that can be demonstrated at the supplier's site from checks that depend on the installed product feed, utilities or downstream line.
Buyer checklist
Information that lets Lancing compare the correct machinery route
| Brief section | Information to provide | Decision supported |
|---|---|---|
| Product | Representative sample, condition range, target dose, tolerance and cleaning boundary. | Filler, hopper, feeder, nozzle or chute and product-contact arrangement. |
| Pack | Drawing, approved sample, film, seal pattern, artwork repeat and opening features. | Machine size, forming set, jaws, film control and change parts. |
| Output | Accepted rate, shift pattern, rejects and normal interruptions. | Motion type, lane count, filler capacity and downstream handling. |
| Quality | Dose, dimension, seal, registration, code, inspection and reject criteria. | Controls, instrumentation, sample plan and acceptance test. |
| Site | Layout, elevations, power, air, extraction, drainage and access. | Platform, conveyors, installation scope and utility schedule. |
| Commercial scope | Delivery boundary, installation, commissioning, training, spares and documentation requested. | Comparable quotations and clear responsibility split. |
Buyer questions
Questions about requesting a VFFS machinery quotation
Can a VFFS quote be prepared without a product sample?
An initial budget or route discussion may be possible from reliable product data, but final dosing, product-feed, dust, drip, seal and accepted-output decisions often require representative samples. The quotation should identify which assumptions remain provisional until a trial is completed.
What film information is needed for a VFFS quote?
Provide structure, thickness, reel width, core, reel diameter, unwind direction, print repeat, registration mark, sealant layer and any supplier technical data. Include an approved roll or enough production-intent film for the agreed trial where registration and seal performance must be confirmed.
Should a quotation use target speed or accepted output?
Use accepted output wherever possible. It describes finished packs that meet the dose, dimensions, seal, code and inspection rules after rejects and normal events are considered. A peak machine cycle can be useful for comparison but does not describe the complete production result.
Why are layout and elevation drawings needed before order?
VFFS lines stack product feed and dosing above the bagger and connect discharge, inspection and pack-off below. Heights, access, structural support, reel loading, cleaning and maintenance can conflict even when the floor footprint appears to fit. Drawings expose those interfaces before manufacture and installation.
What should a factory acceptance test prove?
The FAT should prove the checks that can be reproduced at the supplier's site using agreed product, film and line scope. Define dose, pack, registration, seals, coding, controls, safety functions, accepted output and retained evidence, while reserving installation-dependent checks for site acceptance.
How can competing machinery quotes be compared fairly?
Give suppliers the same product, pack, output, quality, utility, line-boundary and acceptance brief. Compare included equipment, exclusions, assumptions, change parts, documentation, installation, training and support as well as the main machine. Different scopes cannot be compared reliably from headline price or speed alone.
Use the specification checklistCompare dosing systemsDefine the bag formatConfirm utilitiesPlan acceptance tests
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